GILLING WEST PARISH COUNCIL

Minutes of the Meeting held in the John Ross Suite

on 23rd May 2017

Present: _Cllrs Brian Metcalfe (Chair), David Allison (Vice Chair), Michael Gauntlett,       K Rostron, P Metcalfe, Jon Rutherford – Parish Clerk

Cllr A Thompson (NYCC), Cllr W Heslop (RDC)


  1. Election of Chair and Vice Chair

It was proposed by Cllr Allison and seconded by Cllr Rostron that Cllr B Metcalfe be Chair. All agreed.

It was proposed by Cllr P Metcalfe and seconded by Cllr Rostron that Cllr D Allison be Vice Chair. All agreed.

  1. Apologies for Absence

PC M Wood (Police)

    3. Confirmation of the minutes of the meeting held on 17th December 2017

The clerk had issued the minutes which were agreed by all.

    4. Matters Arising

Chair to request that RDC inspect and replenish the sand bags. Chair to action.

It was agreed that the parish council would fund a grit bin at Millgate (maximum of £250.00) with the local people being responsible for organising the grit. It was agreed that the clerk to source the grit bin and Cllr Rostron to speak to Cllr P Metcalfe re the grit store (previously issued). Clerk & Cllr Rostron to action.

It was agreed that the clerk to continue to issue parish council updates to Myles Camm on-going (& copy Cllr Gauntlett). Clerk to action.

4. Planning Applications

The clerk advised the following decision:

- Granted for 11 new builds at Oswin Grove

- Granted for change of use from grazing to garden at 1Ash Brook Court

The clerk advised an update from Amanda Madden re the affordable housing:

11 properties being developed with 5 units for shared ownership with 6 rentals. An open event is proposed later in the year with flyers to be distributed. It is hoped that there will be a 10 – 12 month build with completion by end March 2018.

5. An update on the Flooding Works / Actions

It was advised that Highways had now installed the larger pipes which it was hoped would help re the dispersal of any rainwater.

The clerk advised that further funding could be available from the RDC Area Partnership. The Chair to seek quotations for any required works and pass onto the clerk. Chair & Clerk to action.

6. An update on the Play Parks

Cllr Rostron advised that he was meeting Streetscape and would be applying to Yorventure and Awards for All for more funding. Cllr Rostron to action.

It was agreed that the clerk to contact Amanda Madden concerning any play park funding from the Broadacres site. Clerk to action.

7. Correspondence

The clerk advised that Gary Hudson had confirmed that RDC no longer hold a lease for the cricket field.

8. Accounts and Cheques to Pay

The clerk presented the year end accounts showing a closing balance of £12,833.30 (Flood account £4,092.94, Current account £6,066.35, Savings account £1,569.01, Play account £1,105.00)

The following cheques were agreed:

100688 - £240.00 J Rutherford pay Feb,Mar, Apr

100689 – £307.13 RDC Play Park inspections

100690 - £208.80 Shire Country Services grass cutting

100691 - £1.00 Skelton Estates

100692 - £60.00 HMRC

100693 - £257.60 Zurich Insurance

9. Any Other Business (outstanding from previous meetings)

The clerk advised that he had secured funding for £600 towards a new defibrillator. It was agreed that the parish council to seek to fund any funding balance. The clerk advised that he had contacted Cllr Thompson concerning an application to the Locality Fund. Clerk to action.

It was agreed that Cllr Gauntlett to seek demand for a cricket team in the village, also looking into funding, sponsorship and to report back at the next meeting. Cllr Gauntlett to action.

Cllr Rostron advised all re a number of parking complaints made by parishioners.

It was agreed that the clerk to distribute Cllr Thompson’s email address to all. Clerk to action.

10. Date of the Next Meeting

The next meeting to be 7th September 2017 at 7pm.

Cllr Gauntlett to book the JRS. Cllr Gauntlett to action.

The meeting closed at 8.10pm